User Permissions
This guide explains how to manage users on the Coherent platform. It covers creating users, first-time sign-in, and assigning roles and teams to individual users.
Administrator access is required to manage users, teams, and permissions. If you do not have administrator access and need changes, contact your tenant administrator.
Permissions overview
The Permissions section is where administrators manage who can do what.
It has two pages:
User Permissions — assign roles and teams to individual users.
Team Permissions — create teams and assign shared roles to groups of users.
Creating a user
New users are created from the Orchestration page, which lists every tenant you administer. Each row in the list represents one tenant. The Manage Users link opens that tenant's user list.
To add a user:
On the Orchestration page, click Manage Users next to the tenant you want to add the user to. The Users list for that tenant opens.
Click Create User in the top right.
Fill in the new user's First Name, Last Name, and Email, then click Create.
The user is added to the tenant and an invitation email is sent to the address you provided.
First-time sign in
When a new user is invited, they receive a welcome email titled Welcome to Coherent Spark. The email contains a Complete your registration button and a link to their workspace.
To finish setting up the account:
Click Complete your registration in the email. This opens the account activation page.
Click Click here to proceed, then set a new password and click Submit.
Go to the workspace URL provided in the email and click SIGN IN.
Enter your email and password. After signing in, you are taken to the Dashboard.
Bookmark the workspace URL for future logins. If the invitation has expired, you can reset your password using the Forgot password link on the sign-in page.
Managing user permissions
The User Permissions page lists every user in the tenant along with the teams and roles they belong to.
Editing a user's teams and roles
Click the edit icon next to a user to update their team and role assignments. On the edit screen, select the teams the user should belong to on the left and the roles they should have on the right, then click Save.
Viewing a user's teams
Click View User Teams on any user row to see every team that user belongs to, along with when each team was last modified.
Viewing a user's roles
Click View User Roles to see every role assigned to the user, together with a short description of what each role allows.
For team-wide access, see Team Permissions. For role requirements, see Roles.
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